Pool Rental Request Form


Pool Rental Request & Agreement: PAFC/Reaney Park Pool

Pool Rental Requests must be submitted at least two weeks in advance to preferred rental date. Request form may be submitted via email or in person at 500 NW Greyhound Way, Pullman, WA. Pool facilities cannot be reserved without a completed application and payment received at the time of booking. Advanced reservations may be limited by staff, in consideration of Priority Group I potential use.

PRIORITY I GROUPS: City, Senior, and Youth programs sponsored by the City of Pullman and Pullman School District – No Fee Use.

PRIORITY II GROUPS: All other groups – Fee Required.

Pool Rental Agreement & Disclaimers

• Non-swimmers are defined as anyone who cannot pass the Swim Test. Lifeguards reserve the right to retest anyone as they see fit. • Children 12 yrs and under are REQUIRED to be supervised by a responsible caregiver 16 yrs old or older within arm’s reach in the water at all times, unless they pass the swim test. • Children 12 yrs and under who successfully demonstrate the Swim Test requirements may only be exempted from the arm's reach supervision policy by the lifeguard on duty. They are still required to be actively supervised by a responsible caregiver 16 yrs old or older in the pool area. • PAFC/Reaney SWIM TEST: To complete the SWIM TEST, a participant must swim the first half of the lap pool on your back, any style, turn onto front, and swim the remaining half length of the pool on front with face in the water with no googles/mask. Immediately upon completion of the length of the pool, tread water 1 minute in the deep end. • Children 7 yrs and under and/or non-swimmers wearing flotation devices, require 1 responsible caregiver 16 yrs old or older caregiver per 5 swimmers in the water at all times. • The user agrees that all pool rules are applicable and will be strictly enforced. Violators may be reprimanded and/or ejected and the party may be terminated.

• Pool facilities cannot be reserved without a completed application and payment received at the time of booking. Advanced reservations may be limited by staff, in consideration of Priority I potential use. • Requests must be submitted at least two weeks before desired party/rental date by submitting this form via email or in person at 500 NW Greyhound Way, Pullman, WA, 99163. • Pool facilities must be booked for a minimum of one hour. • Request for a series of dates for daily, weekly, or monthly use must receive special approval in consideration of other potential use by Priority I Groups. • Requests for building or pool use, which is normally assigned to senior agencies or public access, must receive special approval. • Commercial organizations from outside the City of Pullman will not be allowed use of the pool facility, if their intended use is considered to be in competition with local enterprise.

• I agree to pay any additional fees for use beyond original paid reservation. • Applicant agrees to reimburse Parks & Recreation for any damage that result in repair to City property resulting from the Applicant’s use under the terms of the Permit. • Groups are responsible for any damage or breakage of equipment at replacement cost.

• The Applicant is responsible for clean-up of all City of Pullman premises utilized under the terms of this Permit. • Clean-up includes: wiping surfaces, cleaning spills, bagging and pickup/remove garbage resulting from the Applicant’s use of city properties as needed and complying with any other directions given by the staff of the Pullman Aquatic & Fitness Center.

• The Applicant agrees that, during the use of this Parks & Recreation facility, the applicant will not exclude anyone in participation in, deny anyone benefit of, or otherwise subject anyone to discrimination because of the person’s race, color, national origin, age or handicap.

• Applicant agrees to maintain clear access across city property for emergency personnel throughout period of use of premises under the permit.

• Smoking and alcoholic beverages are not allowed on City property at any time.

• If required by PAFC and Pullman Parks & Recreation, applicant agrees to supply proof of Commercial General Liability Insurance in the amount of $1,000,000.00 combined single limits per occurrence, prior to obtaining a Special Event Permit. A copy of the endorsement naming the City as an additional insured must be attached to the Certificate of Insurance.

• If requesting a refund, the Pullman Parks & Recreation office must be notified three business days (excluding holidays) Monday-Friday, 8:00am-5:00pm prior to reservation. You must talk to a Parks & Recreation employee; phone messages will not be accepted. Refund options include: • Transfer to another date. • Receive a refund minus a $15 administration fee per refund voucher. • Transfer fee to your customer account to be used at a later date. • Donate the registration fee to the Care-to-Share scholarship program. • Refunds for $15 or less may only be applied to customer account or donated to the Care-to-Share scholarship program. • With less than three business days’ notice, but prior to the reservation start date, applicant may receive a 50% refund minus a $15 administrative fee; credit or transfer full value to another reservation date less any costs already incurred by the department (at no fee). If at a later date a refund is requested from account, monies refunded will be at the 50% rate plus the $15 processing fee. No monetary refunds will be granted the day the program/reservation starts or after permit holders may transfer (prorated value) to another session/date or to customer account as long as class minimums are maintained.
• To the maximum extent permitted by law, Applicant agrees to defend, indemnify and save harmless the City, its appointed and elected officers, employees, agents and representatives, from and against all loss or expense, including but not limited to judgments, settlements, attorney fees, and costs for bodily injury, death or property damage, by reason of the acts of any and all agents and representatives, arising out of any act or omission under or in connection with the use of this Pullman Aquatic & Fitness Center rental agreement, except only such injury as shall have been occasioned by the sole negligence of the City, its appointed and elected officers, employees, agents or representatives. To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of the City, its elected and appointed officers, employees, agents or representatives and the Applicant, its officers, or employees, agents or representatives, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Applicant, its officers, employees, agents or representatives.

• I grant full permission to use any photographs, videotapes, motion pictures, recordings or any other record of this program for any City of Pullman informational or promotional use.

CERTIFICATION:

• By electronically signing this document, the Applicant certifies that the information given in the application is correct. The undersigned further states that he/she has the authority to make this application for the Applicant and agrees that the Applicant has received and will observe the City’s policies and procedures. The Applicant agrees to exercise the utmost care in the use of the facility.
Ada Icon